How to Bulk Upload Invitations

What is Bulk Upload?

Bulk Upload is the fastest way to invite many candidates at once. Use it for recruiting events, open roles, or large hiring campaigns when you want to send invitations to an entire list in one upload.

When you upload a CSV with candidate names and email addresses, Xinterview sends invitations to everyone in the file.

Bulk Upload

Bulk Upload works well when you already have a clean candidate list and want a consistent invitation process. It reduces manual work, keeps your outreach organized, and helps you launch a large batch of interviews from one file.

Use Bulk Upload when you need to:

• Invite many candidates at the same time
• Send the same interview flow to every candidate
• Keep candidate outreach consistent across a campaign
• Reduce the time spent entering candidates one by one

Guidance for Candidates

Best Practices

• Prepare the CSV in a clean format before upload.
• Use clear column headers for candidate names and email addresses.
• Verify every email address before you send invitations.
• Remove duplicate rows so candidates do not receive multiple invitations.
• Write a short welcome message that explains the invitation.
• Include access instructions so candidates know what to expect.
• Mention the estimated interview time in the invitation message.
• List any technical prerequisites, such as camera and microphone access.
• Set expectations for the interview format and next steps.
• Include a support contact for questions or access issues.
• Check link expiration settings before sending the campaign.
• Monitor delivery and completion after the upload finishes.
• Schedule reminder emails for candidates who have not responded.
• Test the CSV format with a small file before your final upload.

Bulk Upload keeps invitation campaigns efficient, consistent, and professional.