Personal Notes
Add private candidate notes for your internal hiring team to document observations, track progress over time, and support aligned decisions.
Personal Notes
Use personal notes to capture interview observations, reasoning, and ongoing feedback for each candidate. Notes are visible only to you and your internal team members, and are not visible to candidates or any external recipients.
Personal notes stay internal. Candidates and other external people cannot view them.
Basic information
Personal notes give your team a shared place to document what each evaluator sees during the hiring process. As notes build over time, they create a clearer record of how the team understands a candidate.
This shared record helps your team keep context in one place. Team members can review previous notes, add their own observations, and use that history to support more informed discussions.
How it works
Add personal notes from the candidate view so your feedback stays attached to the right person and hiring stage.
Open the job from the dashboard
Start from your dashboard and open the job where the candidate is currently being reviewed.
Select the correct stage
Choose the hiring stage that matches where the candidate is in the process so you are reviewing the right context.
Open the candidate view
Find the candidate in that stage and open their profile or candidate view.
Locate the personal notes area
In the candidate view, scroll to or open the personal notes section where internal feedback is stored.
Write your note
Enter the observations, reasoning, or updates you want your internal team to keep on record.
Save or add the note
Save the note or use the add note action to attach it to the candidate record.
Add detailed notes
Add notes whenever you want to preserve context that may help future reviews. Focus on details that help your team understand what you observed and why it matters.
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Document your observations — Record specific strengths, concerns, or notable behaviors from interviews and other candidate interactions.
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Explain your reasoning — Add context behind your impressions so other team members understand how you reached your feedback.
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Track progress over time — Continue adding notes as the candidate moves through stages so your team can follow the evaluation over time.
Write notes with enough detail that another team member can understand your feedback without needing additional explanation.
Team visibility
All internal team members can read notes added by colleagues. This gives everyone access to the same running record when reviewing a candidate.
Shared visibility supports more consistent evaluation across the team. It also helps reduce confusion by making past observations and feedback easy to reference during later stages.
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Transparent feedback — See what other team members observed and recorded.
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Collective insight — Build a fuller picture of each candidate through multiple perspectives.
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Better consistency — Help evaluators stay aligned on the candidate's history and feedback.
Real-time collaboration
Notes become part of the candidate record for your team to review as they are added. Over time, this creates a chronological view of feedback and updates.
A chronological record helps your team follow how opinions develop through the hiring process. It also makes it easier to avoid duplicate feedback and reduce the chance that important observations are missed.
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Visible updates — Team members can see notes as part of the shared candidate record.
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Chronological context — Review feedback in the order it was added over time.
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Stronger collaboration — Contribute to one internal profile instead of keeping separate private records.
Better decision-making
Personal notes add clarity to hiring discussions by preserving context that might otherwise be lost. When final decisions need review, your team can look back at observations, concerns, and reasoning in one place.
This record supports better alignment across interviewers and hiring stakeholders. It also helps your team understand how the evaluation developed over time and why specific conclusions were reached.
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Clearer decisions — Use documented observations to support hiring discussions.
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Shared understanding — Help the team understand the reasoning behind evaluations.
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Better alignment — Reduce miscommunication by keeping feedback visible and organized.
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Evaluation history — Maintain an internal record of the candidate review process.
FAQs
No. Personal notes stay internal and are only visible to you and your internal team members.
Yes. Internal team members can read notes added by colleagues so everyone can review the same candidate context.
No. Notes help document context and feedback, but they do not automatically change ratings or move a candidate to another stage.
Refresh the candidate view and check that you added the note to the correct candidate and stage. If needed, confirm the note was saved successfully before leaving the page.
Add observations, reasoning, concerns, strengths, or follow-up context that will help your team understand the candidate more clearly later.