Stages Overview
Understand how candidates move through default and custom stages so you can track progress, review responses, and manage hiring decisions clearly.
Stages overview
Stages show where each candidate is in your hiring pipeline. They update automatically as candidates move through key milestones, and they give your team a clear view of progress from invitation to final decision.
Stages help you organize candidates, monitor activity, and keep your workflow consistent. You can also reject a candidate at any point in the process without removing their record from the system.
What stages are
Stages are checkpoints in your recruitment workflow. Each stage represents a milestone in the candidate journey and helps your team understand what has happened, what needs review, and what comes next.
Some stages update automatically based on candidate actions. Your team can also move candidates between stages to match your internal process.
Why stages help
Stages make candidate management easier by giving you a simple structure for tracking progress.
- See exactly where each candidate stands
- Track progress through automatic status updates
- Keep active and rejected candidates clearly organized
- Review completed interviews at the right time
- Support a consistent hiring workflow across your team
- Add more structure to your process with custom stages
Default stages
The platform includes four built-in stages that cover the standard candidate journey.
Invited
A candidate moves to Invited when you send an invitation or when they submit their basic information through an open link. At this stage, the candidate receives a personalized interview link with an expiry date for secure, time-limited access.
In Progress
A candidate moves to In Progress when they open the interview link and start answering the first question. This stage shows that the candidate has actively started the interview.
Review
A candidate moves to Review automatically after completing the interview. At this point, your team can open the candidate's responses and evaluate the completed interview in the review area.
Rejected
You can move a candidate to Rejected at any stage of the process. Rejected candidates are removed from your active pipeline views, but they remain in the system for record-keeping and future reference.
Custom stages for better tracking
Custom stages help you reflect the way your team actually hires. They are useful when your process includes additional review steps, interviews, or internal approvals beyond the default workflow.
Common examples include:
- Shortlist — Use this stage for candidates who passed the first review and match your core requirements.
- Interview — Use this stage for candidates selected for a live interview or another formal evaluation round.
- Selected — Use this stage for candidates who passed all stages and are ready for an offer or final hiring decision.
Custom stage creation is coming soon and is expected next month. Once available, you will be able to create your own stages to match your hiring process.
Summary
Stages give you a clear, consistent way to manage candidates from invitation through hiring decision. Use the default stages to track standard progress, reject candidates at any point when needed, and prepare for custom stages to support a more tailored workflow.
FAQs
Yes. A candidate can be moved to Rejected at any point in the process. This removes them from active pipeline views while keeping their record in the system.
A candidate moves to In Progress when they open the interview link and start answering the first question. This shows they have actively begun the interview.
The stage changes to Review automatically after the candidate completes the interview. At that point, your team can evaluate the submitted responses.
Custom stages are planned but not yet available. For now, you can use the default stages and prepare for custom stages once the feature is released.
No. Rejecting a candidate removes them from active pipeline views, but their information stays in the system for record-keeping and future reference.