How to Send Email Invitations
Send job-linked email invitations so each candidate receives a personalized interview link in their inbox.
What is Send Email Invitations?
Email invitations provide a structured outreach flow tied to a job. When you send an email invitation, each candidate receives a personalized email with their interview link in their inbox.
Send Email Invitations
Use email invitations when you want to invite candidates by email rather than by sharing a direct link. Enter candidate email addresses individually, then send the invitations for the selected job.
Each candidate receives a personalized email in their inbox with the link they need to start the interview. That keeps the invitation tied to the job and gives each candidate a direct path into the process.
Guidance for Candidates
Open Your Invitation Email
Open the invitation email in your inbox to begin.
Complete the Basic Form
Fill in the basic details asked before the interview starts.
Allow Camera and Audio Access
Give permission for the camera and microphone so the interview can check your device and connection.
Choose Practice or Main Interview
Start with a practice interview or go straight to the main interview.
Answer the Questions
Complete the interview by answering each question.
Send Responses to Your Xinterview Workspace
Send your responses to your Xinterview workspace so they are ready for AI review.
Best Practices
- Enter each candidate email address individually to keep invitations accurate.
- Make sure the invitation is tied to the correct job before you send it.
- Write a clear email so candidates know what the message is for.
- Use a friendly, professional tone that helps candidates feel comfortable opening the invitation.
- Check the candidate list carefully before sending.
A well-crafted email invitation helps candidates feel welcomed and prepared before they start.
FAQs
Ask candidates to check their Spam, Junk, and Promotions folders. You can also send a test invitation to yourself to confirm whether emails are being delivered correctly. If you are using SMTP integration, make sure the SMTP settings are configured properly. In some cases, removing the SMTP configuration and reconnecting it again can resolve the issue.
Invitation email delays can happen because of network conditions, SMTP configuration issues, or email provider filtering. Ask recipients to check their Spam, Junk, and Promotions folders.
Yes. This flow is designed for sending individual email invitations, so you can enter candidate email addresses separately and send each invitation for the selected job.
Each candidate receives a personalized email with their interview link. That email gives them a direct path to open the interview and begin the process.
Yes. Before sending, check the candidate email address carefully and confirm the invitation is linked to the correct job.
Keep the invitation clear and professional. Let candidates know which role they are applying for, what they need to prepare, and that they should allow camera and microphone access before starting.